Turf Application Services at Salisbury National Cemetery

GENERAL INFORMATION: Document Type: Combined Synopsis Solicitation Solicitation Number: 36C78627Q0021 Title: Turf Application Services at Salisbury National Cemetery Post Date: 10/26/2026 Original Response Date: 11/18/2026 at 4:00 pm EST Applicable NAICS: 561730 Landscaping Services PSC: S208 Housekeeping Landscaping/Groundskeeping Set Aside Type: Service-Disabled Veteran Owned Small Business (SDVOSB) Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contract Services 18434 Joplin Road Triangle, VA 22172 Place of Performance: Salisbury (Annex) National Cemetery 501 Statesville Blvd Salisbury, NC 28144 Attachments: A Statement of work (pg 10) B - Price Schedule (pg 23) C SCA Wage Determination 2015-4423 Rev. 35 (pg 31) This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR Overhaul Part 12. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued. Solicitation number 36C78627Q0021 is issued as a Request for Quotation (RFQ) for turf-care supplies and application services at Salisbury National Cemetery. This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2026-01 with an effective date of 03/13/2026. NORTH AMERICAN INDUSTRIAL CLASSIFICATION SYSTEM (NAICS) CODE: The (NAICS) code for this procurement is 561730. The business size standard in millions of dollars is $9,500,000. PRICE SCHEDULE: See Attachment B. DESCRIPTION OF REQUIREMENT: See Statement of Work at Attachment A. CONTRACT DATES: The period of performance will be a twelve-month base year and two (2) one-year options, if exercised, from date of award. DELIVERY/ACCEPTANCE LOCATION: Delivery and acceptance locations will be at the Place of Performance addresses listed on page 1 of this Combined Synopsis/Solicitation. CONTRACT TYPE: The U.S. Department of Veteran Affairs, National Cemetery Administration, anticipates the award of a Firm Fixed Priced (FFP) contract for turf application services at Salisbury National Cemetery. This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. This solicitation and the subsequent award is subject to the availability of funding. PRE-QUOTE SITE VISIT: Quoters are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect one or all sites constitute grounds for a claim after contract award. If you plan to conduct a site visit/inspection of the Salisbury National Cemetery, the following site visits have been scheduled: Salisbury (Annex) National Cemetery - Thursday, November 5, 2026 @ 10:00 a.m. EST. *No additional site-visits or individual tours will be scheduled. Interested prospective quoters should attend the scheduled site visit. Please meet Timothy Jones at the entrance of the cemetery. A RSVP is not required for the site visit. All questions resulting from the site visit should be sent to the Contracting Officer by following the instructions in the RFQ QUESTIONS section of this Combined Synopsis Solicitation. The Contracting Officer will then issue an amendment(s) answering all questions that were received on time (by the question due date). Potential Quoters are responsible for checking SAM.gov for issued Amendments to this Combined Synopsis Solicitation. INSTRUCTIONS TO QUOTERS: All prospective Quoters are required to have an active Federal Government contracts registration in System for Award Management (SAM) website when they submit a quote, and at time of award. If a Quoter does not have an active/current registration with SAM.gov prior to the solicitation close date, and at time of award, it will result in the company being considered non-responsive. Service-Disabled Veteran Owned Small Business (SDVOSB) socio-economic category concerns MUST also have an active/current registration with SBA Small Business Search (https://search.certifications.sba.gov/) prior to the solicitation close date, and at time of award. Failure to comply will result in the Quoter being considered ineligible. RFQ QUESTIONS: All questions regarding this solicitation are to be submitted to the Contracting Officer, via email, no later than 4:00 pm EST, Monday, November 9, 2026. No questions will be accepted after this time. Questions pertaining to this announcement shall be sent by email to: sarah.poole1@va.gov. Telephone inquiries will not be accepted. Amendments will be issued to answer all questions that are submitted. RESPONSE TO REQUEST FOR QUOTATION (RFQ): Quotes are due to the Contracting Officer no later than 4:00 pm EST on Wednesday, November 18, 2026. Email responses to sarah.poole1@va.gov and Antionette.Collins@va.gov. Responses to this announcement may result in a Firm Fixed Priced (FFP) contract. The Government intends to make award without discussions. It is the responsibility of the Quoter to submit their best pricing at the time quotes are due. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Quoters are responsible for obtaining any and all amendments or additional information concerning this announcement at SAM.gov. Failure to provide a signed amendment as part of the quotation submission will result in being considered non-responsive and therefore ineligible for award. QUOTATION FORMAT AND SUBMITTAL INFORMATION: Quotes must be submitted on company letterhead in Adobe pdf platforms and submitted by email to the individual listed in the Response to Request for Quotation (RFQ) section of this Combined Synopsis Solicitation. Quoters are hereby advised that any Quoter-imposed terms and conditions which deviate from the Government s terms and conditions, shall render the Quoter s quote non-responsive, and thus ineligible for award. All quotes shall be submitted in three (3) different documents for each volume listed below. Each title shall include the appropriate Volume. The Volumes are as follows: Volume A Administrative The Quoter shall include the following in Volume A: Legal Business/Company Name (as listed in SAM.gov) Business Mailing Address SAM Unique Entity ID (UEI) Point of Contact Telephone Number Email Address Signed and dated copy of each Amendment, if applicable. Failure to comply shall result in the Quoter being considered non-responsive and thus ineligible for award. Completed copy of the following clause is required to be submitted as part of the quote: (Failure to comply shall result in the Quoter being considered non-responsive). VAAR 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction (OCT 2026) (DEVIATION) *NOTE It is the responsibility of the Quoter to ensure the required entity-level representations and certifications are completed on SAM.gov, and that all other (procurement specific & by submission of the Offeror) required representations and certification provisions are submitted with their quotation. (Those listed above must be submitted with the quote, unless disclosure is not required.) Volume B Technical Proposal Quoter shall include the following in Volume B in accordance with the Technical Qualifications criteria listed in the Evaluation Process section of this combined synopsis solicitation: Provide copy of Site Manager s North Carolina Department of Agriculture and Consumer Services (NCDA&CS) Structural Pest Control and Pesticides Division Commercial Ground Applicator license. License must be current. Demonstrates that the proposed Site Manager has recent and relevant experience, within the last five (5) years, in supervising turf fertilization and pesticide applications. Provide resume(s) for Key Personnel. Protection of Cemetery Grounds: The quoter demonstrates an understanding of the need to protect gravesites, headstones, flat grave markers, landscaping, structures, visitors, and cemetery property, and to perform all work with appropriate care, reverence, dignity, and respect. Regulatory and Safety Compliance: The quotation confirms that all products will be legally registered and applied in accordance with applicable federal, state, and local requirements, including label directions and applicable environmental, health, and safety requirements. Volume C Pricing Quoter shall include the following in Volume C: Proposed pricing shall be submitted on the included Price Schedule (Attachment B). EVALUATION PROCESS: Quotes will be evaluated using FAR RFO Part 12. The Government intends to award a Firm-Fixed Price Contract resulting from this Combined Synopsis Solicitation to the responsible Quoter with the Lowest Priced Technically Acceptable quote. This means that the Quoter with the lowest evaluated price, meeting or exceeding the acceptability standards for non-price factors will receive the award. The lowest price quote will be sent for technical review and if found technically acceptable, award will be made to that Quoter, as long as the Quoter can be determined responsible. (A responsible prospective contractor means a contractor that meets the standards in FAR RFO 9.104.) If the lowest priced quote is not found technically acceptable, then the next lowest quote will be sent for technical review. This process will continue until a quote is found technically acceptable. A technically acceptable quotation and the lowest evaluated price do not, by themselves, constitute a determination of responsibility. The non-price factors used to evaluate quotations are: Technical Acceptability Technical Qualifications Quotes shall be evaluated in accordance with the criteria contained in the Statement of Work and on whether or not the technical qualifications meet the Government requirements. If any of the required information is missing, a Quoter will not be considered technically acceptable. Technical capability will be evaluated on an acceptable/unacceptable basis. The Government will evaluate whether the quoter is technically acceptable on the following: Provide copy of Site Manager s North Carolina Department of Agriculture and Consumer Services (NCDA&CS) Structural Pest Control and Pesticides Division Commercial Ground Applicator license. License must be current. Demonstrates that the proposed Site Manager has recent and relevant experience, within the last five (5) years, in supervising turf fertilization and pesticide applications. Provide resume(s) for Key Personnel. Protection of Cemetery Grounds: The quoter demonstrates an understanding of the need to protect gravesites, headstones, flat grave markers, landscaping, structures, visitors, and cemetery property, and to perform all work with appropriate care, reverence, dignity, and respect. Regulatory and Safety Compliance: The quotation confirms that all products will be legally registered and applied in accordance with applicable federal, state, and local requirements, including label directions and applicable environmental, health, and safety requirements. A quotation that merely states agreement with the requirements, without providing the requested supporting information, will be determined technically unacceptable. POST AWARD CONFERENCE: A virtual Post-Award conference will be scheduled by the Contracting Officer to discuss the requirements with the Awardee and all other stakeholders. CONTRACT CLAUSES AND SOLICITATION PROVISIONS: DIGNITY CLAUSE Respect for Headstones and Markers in National Cemeteries Handling of Markers and Headstones Every action by contractor personnel at a national cemetery must be performed with the special care, reverence, dignity, and respect th